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Providing Legal Security Solutions that Protect the Chain of Custody

Protecting data storage is crucial in the legal industry, especially since more professionals are working remotely. Attorneys’ sensitive client information may be stored on a laptop, external hard drive, or a cellular device. It’s easy to stop and get online at a local café or wherever there is a Wi-Fi connection which may or may not be entirely secure. Legal data breach protection is, therefore, a top priority. At Ciphertex®, we provide legal security solutions that protect confidential data against outside threats and potential human error, which can create complicated legal issues.

Cybercrime is more prevalent and more sophisticated than ever before. A single network breach can expose the data of tens of millions of people, an occurrence that has happened previously. Attorney-client privilege is crucial in the overall success of the legal proceedings, hence client data should never be at risk of exposure and leaks. Data encryption, network security, and other forms of security are, therefore, critical.

Why Data Security is important for Law Firms

There are strong ethical guidelines that govern how lawyers handle their clients’ information. With a lack of data security, an attorney’s entire practice and career may be on the line. Data protection for lawyers is also important because:
  • Exposure of data can violate the attorney-client privilege
  • An attorney may lose clients and face a damaged reputation
  • A legal professional may face a malpractice lawsuit
  • A lawyer may lose their legal license
  • Client documents may be used to access personal information, leading to identity theft
Data Security for Law Firms
Law Firms Data Security
By protecting sensitive information, security vulnerabilities and threats can be avoided. But there are other benefits for your legal team when proper data security measures are taken. Meeting data protection requirements is crucial, and our high-performance security solutions for law firms also provide the infrastructure to:
  • Allow lawyers and other personnel to work remotely
  • Support bulk file transfer
  • Establish chain of custody
  • Reduce or avoid human error
  • Monitor and control data from anywhere
  • Provide security encryption at all times
  • Let non-technical legal professionals protect data
  • Establish perimeter and endpoint security
  • Remotely control access to external devices
  • Comply with all relevant data storage/encryption regulations

Benefits of Ciphertex® Secure Data Storage for the Legal Industry

Data encryption systems convert text, forms, documents, and other readable legal data into a code that cannot be read by humans. Private messages have been sent in this manner for many years. Encrypting sensitive information works similarly, so documents protected by the attorney-client privilege cannot be read, even when seen by anyone else. Our portable NAS servers and other systems secure information with military grade data protection encryption, so even the most highly sensitive and confidential data in your law firm are kept secure.
Our network security solutions and equipment are designed to protect legal data “at-rest” and “in-transit.” An encrypted message appears unintelligible, which is made possible by an encryption algorithm. This is also known as a “cipher.” The only way to decrypt the message into readable data is to use an encryption key, which is a major component of the government’s Advanced Encryption Standard (AES).
Cloud Storage for Law Firms

Best Practices To Secure Your Client Data

In many law firms, on-premise data storage, including personal computers, lack vital encryption. An on-premise infrastructure not only requires a dedicated IT staff, but also creates security concerns. Cloud data storage doesn’t protect all your data when in use on a device or transmitted over a network. Your best bet to prevent confidential data loss is to have a data security solution that protects and encrypts data at every stage.

Another best practice is to back up data in at least two locations. Hardware issues can put network security at risk, so verifying system performance from time to time is important. Multi-factor authentication, transportability, disaster recovery, and business continuity systems complement your encrypted network as well, while an advanced data backup and recovery system protects legal data at all levels.

What is E-Discovery

With the rapid rate of change in technology and the seemingly endless growth in data consumption, it is expected that the volume of stored data will continue to grow exponentially into the future. The immense proliferation of electronically stored information (ESI) has changed the discovery and use of evidence in modern litigation. Electronic discovery or e-Discovery, is the discovery of electronic content dealing with the exchange of ESI in civil litigation or government investigations. This typically requires identifying data spread across laptops, email servers, file servers, and other sources.
High Speed Data Imaging

Simultaneous High Speed Data Imaging

Process up to 4 Imagers with ZERO performance degradation. One goal achieved in the development of the Ciphertex® OS operating system was to take full advantage of state-of-the-art components, including enterprise level processors, memory, controllers and interfaces that enable the Ciphertex SecureNAS® to connect up to four Forensic Imagers. The optimization of the Ciphertex® OS created significant performance head room to simultaneously acquire forensic data from all four imagers with zero performance degradation. The Ciphertex® OS is also able to easily handle heterogeneous configurations allowing multiple input sources to each have different file systems. Save time, increase throughput, and make more money. When you are paid by the task, the simple math is to work smarter and not harder.

Work With a TOP Data Storage Protection Company

Ciphertex Data Security® provides some of the most advanced portable data servers and NAS security equipment in the industry. We can offer your law firm a network security system that meets the strictest military standards. Understanding how important it is to protect legal data, and how crucial it is that attorneys and other legal professionals secure confidential information, our team can provide an AES-compliant system with 256-bit encryption. For more information on our data security hardware and software, and to access our free RAIDZ calculator, continue browsing or contact us at 818-773-8989.
Data Storage Protection

Customer Testimonials

MARYMAN
“Ciphertex has been our go-to company for encrypted storage for nearly two decades . . . Jerry Kaner and the Ciphertex team were able to get us the equipment needed in a very short amount of time.”

Joseph Greenfield, Ph.D VP and Chief Forensic Examiner, Maryman

Anonymous Forensics Project
"We perform large-scale e-discovery and forensics work for classified government agency projects. We’ve used several Ciphertex SecureNAS CX-160KSSD-X 480TB servers recently to great success for an ongoing project."

Large Enterprise Government contractor

Anonymous Forensics Project
"We were assigned the monumental task of handling a staggering 960 Terabytes of data across four locations, alongside an additional 175 Terabytes spread across three more locations, seemed like an insurmountable challenge. The urgency to transfer this vast amount of data to our forensic lab within a tight timeframe was daunting, especially considering the necessity for multiple examiners to analyze the data concurrently.

Navigating through various network environments, some of which demanded heightened security measures in a different data center, only added to the complexity. After multiple meetings and investigations in search of the most efficient and cost-effective solution, our team turned to Ciphertex Data Security, a reputable U.S.-based company headquartered in DC."

Large Enterprise Government contractor

Anonymous Government Contractor Project
"In our consultations with Ciphertex, their technical team proved invaluable, offering insightful advice that preemptively addressed potential delays. Within a mere week, we had the product in our possession. With swift implementation, our system was soon operational, requiring just a few additional days for software fine-tuning and setup adjustments before deployment.

Thanks to Ciphertex’s solution, our mission was accomplished seamlessly, meeting our deadlines and significantly reducing costs. Moreover, the versatility of their product allowed for immediate reuse in subsequent assignments through Ciphertex Instant Secure Erase feature. Ever since, Ciphertex has been a dependable ally whenever we’ve required their expertise and support."

Large Forensics Enterprise Government Contractor

Government Agency Project
"Our experience with Ciphertex was nothing short of exceptional. Entrusted with the critical task of relocating a substantial volume of data (480TB) from disparate locations to a highly secure data center boasting a distinct network environment, the stakes couldn’t have been higher. The data we handled was of utmost sensitivity, demanding foolproof protection throughout its journey.

Utilizing Ciphertex’s SecureNAS systems across three separate locations, we were equipped with encrypted solutions tailored to safeguard our valuable data. What’s more, with the flexibility to operate seamlessly across both 10G and 40G copper and fiber networks, Ciphertex’s technology proved adaptable to our diverse needs.Thanks to Ciphertex’s robust encryption protocols and efficient systems, the transfer of our encrypted data was executed flawlessly, without encountering any hiccups along the way. With peace of mind knowing our data was secure, we successfully completed our mission."

Large Government Agency

Anonymous Forensic Accounting Project
"Our team encountered a significant challenge relocating a vast amount of forensic accounting data from one state to Washington DC, requiring several machines each with a capacity of 275TB useable data. The scale of this task demanded a resilient and highly secure solution. We opted for Ciphertex’s SecureNAS systems to tackle this challenge. With their advanced encryption technology, these systems offered the perfect protection for our sensitive data. Transported via aircraft in durable travel cases, all our data arrived safely at its destination. Upon receiving the SecureNAS units, we were eager to put them to the test.

Once plugged in, they operated flawlessly, seamlessly integrating into our workflow without any issues. Thanks to Ciphertex’s dependable technology, our encrypted data transfer was executed smoothly, contributing to the successful completion of our forensic accounting project."

Large Government Agency

APA (American Photographers Association)
"I’ve been using the SecureNAS CX-40KSSD with 120TB storage for more than 8 years, and it’s incredibly convenient and user-friendly. I handle numerous high-res images and videos while constantly moving between studios. The SecureNAS is my go-to data backup and archive, offering top-notch security and encryption that gives my high-profile clients peace of mind. Because of the piracy issue in our industry, protecting digital video and photos is essential. The portability is also a nice touch as I frequently move from one studio to another.

I’ve also worked with the SecureNAS CX-80KSSD-X with 240TB of space. It’s been smooth, fast, and secure, saving me both time and money. Thanks, Ciphertex for providing such an excellent solution!"

Brooks Ayola Professional Photographer, APA

Ciphertex was able to deliver a very secure and robust portable NAS solution that met the United States Air Forces stringent requirements and everything was accomplished. Not an easy task. The USAF has very high security standards with regards to encryption and the need for a very customizable Portable Storage solution. From initial consultation with the USAF to make sure all of their needs were met, to sending evaluation NAS devices and hosting support calls, there was a very open and good exchange of ideas. Our partnership on this Storage project resulted in a volume order with the USAF and a successful deployment. Thanks very much to you and your staff for always being available for support and your professional courtesy. It was a pleasure working with you and we look forward to future projects!

Gary Mosso ATPGOV & Ace Technology Partners

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