Legal & Law

Providing Legal Security Solutions that Protect the Chain of Custody

Protecting data storage is crucial in the legal industry. In the era of working remotely, attorneys’ sensitive client data may be contained on a laptop, external hard drive, or a cellular device. It’s easy to stop and get online at a local café or wherever there is a Wi-Fi connection which may or may not be entirely secure. Legal data breach protection is, therefore, a top priority. At Ciphertex®, we provide legal security solutions that protect confidential data against outside threats and potential human error, which can create complicated legal issues.

Cybercrime is more prevalent and more sophisticated than ever before. A single network breach can expose the data of tens of millions of people, an occurrence that has happened previously. Attorney-client privilege is crucial in the overall success of the legal proceedings, hence client data should never be at risk of exposure and leaks. Data encryption, network security, and other forms of security are, therefore, critical.

Why Data Security is important for Law Firms

There are strong ethical guidelines that govern how lawyers handle their clients’ information. With a lack of data security, an attorney’s entire practice and career may be on the line. Data protection for lawyers is also important because:
  • Exposure of data can violate the attorney-client privilege
  • An attorney may lose clients and face a damaged reputation
  • A legal professional may face a malpractice lawsuit
  • A lawyer may lose their legal license
  • Client documents may be used to access personal information, leading to identity theft
Data Security for Law Firms
Law Firms Data Security
By protecting sensitive information, security vulnerabilities and threats can be avoided. But there are other benefits for your legal team when proper data security measures are taken. Meeting data protection requirements is crucial, and our high-performance security solutions for law firms also provide the infrastructure to:
  • Allow lawyers and other personnel to work remotely
  • Support bulk file transfer
  • Establish chain of custody
  • Reduce or avoid human error
  • Monitor and control data from anywhere
  • Provide security encryption at all times
  • Let non-technical legal professionals protect data
  • Establish perimeter and endpoint security
  • Remotely control access to external devices
  • Comply with all relevant data storage/encryption regulations

Benefits of Ciphertex® Secure Data Storage for the Legal Industry

Data encryption systems convert text, forms, documents, and other readable legal data into a code that cannot be read by humans. Private messages have been sent in this manner for many years. Encrypting sensitive information works similarly, so documents protected by the attorney-client privilege cannot be read, even when seen by anyone else. Our portable NAS servers and other systems secure information with military grade data protection encryption, so even the most highly sensitive and confidential data in your law firm are kept secure.
Our network security solutions and equipment are designed to protect legal data “at-rest” and “in-transit.” An encrypted message appears unintelligible, which is made possible by an encryption algorithm. This is also known as a “cipher.” The only way to decrypt the message into readable data is to use an encryption key, which is a major component of the government’s Advanced Encryption Standard (AES).
Cloud Storage for Law Firms

Best Practices To Secure Your Client Data

In many law firms, on-premise data storage, including personal computers, lack vital encryption. An on-premise infrastructure not only requires a dedicated IT staff, but also creates security concerns. Cloud data storage doesn’t protect all your data when in use on a device or transmitted over a network. Your best bet to prevent confidential data loss is to have a data security solution that protects and encrypts data at every stage.

Another best practice is to back up data in at least two locations. Hardware issues can put network security at risk, so verifying system performance from time to time is important. Multi-factor authentication, transportability, disaster recovery, and business continuity systems complement your encrypted network as well, while an advanced data backup and recovery system protects legal data at all levels.

What is E-Discovery

With the rapid rate of change in technology and the seemingly endless growth in data consumption, it is expected that the volume of stored data will continue to grow exponentially into the future. The immense proliferation of electronically stored information (ESI) has changed the discovery and use of evidence in modern litigation. Electronic discovery or e-Discovery, is the discovery of electronic content dealing with the exchange of ESI in civil litigation or government investigations. This typically requires identifying data spread across laptops, email servers, file servers, and other sources.
Data Storage for Legal Industry

Multiple investigators/examiners can view encrypted data in the field all at once.

High Speed Data Imaging

Simultaneous High Speed Data Imaging

Process up to 4 Imagers with ZERO performance degradation. One goal achieved in the development of the Ciphertex® OS operating system was to take full advantage of state-of-the-art components, including enterprise level processors, memory, controllers and interfaces that enable the Ciphertex® SecureNAS® to connect up to four Forensic Imagers. The optimization of the Ciphertex® OS created significant performance head room to simultaneously acquire forensic data from all four imagers with zero performance degradation. The Ciphertex® OS is also able to easily handle heterogeneous configurations allowing multiple input sources to each have different file systems. Save time, increase throughput, and make more money. When you are paid by the task, the simple math is to work smarter and not harder.

Work With a TOP Data Storage Protection Company

Ciphertex® provides some of the most advanced portable data servers and NAS security equipment in the industry. We can offer your law firm a network security system that meets the strictest military standards. Understanding how important it is to protect legal data, and how crucial it is that lawyers, attorneys, and other legal professionals secure confidential information, our team can provide an AES-compliant system with 256-bit encryption.

For more information on our data security hardware and software, and to access our free RAIDZ calculator, continue browsing or contact us at 818-773-8989.

Data Storage Protection
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